Community Facilities Greenfield Park Office Room 2 Expression of Interest April 2025

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This is a preview of the 2025 EOI Form Community Facilities form. When you’re ready to apply, click Fill Out Now to begin.
 

Eligibility

* indicates a required field.

Applicants: please note

Before completing this application form, you should have read the summary at https://www.fairfieldcity.nsw.gov.au/facilityEOI for more details on the facility being offered under a Licence Agreement for a period up to five years. 

EOI Number: EOI- 01-25

Closing Date:Thursday 1 May  2025 5.00PM 

 

Incomplete applications and/or applications received after the closing date will not be considered.

The next section of the application form will determine your eligibility to apply for a License Agreement in a Council community facility. It is essential that you complete these questions before any others to ensure you are eligible. 

 

Confirmation of Eligibility

I confirm that 

  • we can demonstrate the community benefit our service will bring to Fairfield City
  • our service is a not-for-profit organisation 
  • our service is incorporated, or is auspiced by an incorporated organisation for the purposes of this application
  • is able to demonstrate financial viability 
  • our service has public liability insurance for $20 million. 
Please select below: * Required
You must confirm that all statements above are true and correct.

General expectations of Licencee

RESPONSIBILITIES

COUNCILS EXPECTATION FROM LICENSEE

Licence fee

The Licence Fee will be reviewed annually and adjusted to align with Council’s Pricing Policy Fees and Charges.

Cleaning

The licensees will keep the premises neat, clean, tidy and free of damage, vermin, trade waste and rubbish.

Licensees will undertake day to day cleaning, providing all cleaning products and equipment to a professional standard within their licenced area.

Conduct 

Council does not permit gambling or simulated gambling activities to be run from any Council premise tenanted to the community sector. 

Damage to licenced area

Licensees will pay for repairs for any damages caused by the Licensee or its users.

Documentation     

A Licence will be issued in accordance with Council’s standard Licence for Community Facilities. A copy of the draft documents can be obtained by contacting Council’s Property team on (02) 9725 0222.

Garbage Service

The Licensee is responsible to ensure that bins are placed for collection and secured at all other times.

Licensees are expected to proactively manage litter associated with the site ensuring that the general environs are maintained in a clean and tidy manner at all times, including the application of procedures for the safe disposal of sharps and glass.

Inspections

Council staff and contractors will undertake inspections on a 6 monthly basis to meet licence requirements, fire safety regulations, complying occupancy and building code standards. Licensees are required to adhere to Councils keying system to provide access as required including after hours.

Insurance

The licensee must effect and maintain public liability insurance for no less than $20 million.

Legal Costs

The Licensee is responsible to pay to the Licensor legal costs and disbursements in connection with the preparation, negotiation, execution and distribution of this Agreement, and the Licensor’s reasonable administration fees.

Modifications or alterations

Any required modifications or alterations to the premises to suit the Licensee’s requirements will be the responsibility of and at the cost to the Licensee. Prior approval must be sought in writing from Council before undertaking any alterations to the premises and may include a requirement to lodge a Development Application.

Outgoings

Licensees are responsible for paying all outgoings on their property unless otherwise stated in the property description. For example, telephone, internet, water and power costs.

Plan of Management

The Licensee must comply with the Plan of Management that applies to the Premises and/or the Permitted Use.

Repairs & Maintenance

The licensee must keep the Premises in a good state of repair and condition (fair wear and tear excepted) having regard to its condition as at the commencing date and comply with any notice served on the Licensee by the Licensor requiring the Licensee to carry out any repairs being the responsibility of the Licensee within fourteen (14) days of the date of service.

Reports

Licensees must provide an annual report to Council on service delivery in the agreed format.

Security

Licensees will use and monitor security features for the building as approved by Council. Any breach of security will be reported to Police and Council staff promptly.

Signage

Council does not permit the use of signs other than Council branded and approved signs in line with its Public Domain Standards and Specifications Manual and the Council Style Image and Promotion Guide. Only approved banners (approx. 5 metres in length) can be displayed at Council community facilities and sportsfields.

WHS

Licensees are to comply with all WHS practices in line with the Work Health and Safety Act 2011.
Do you agree with these expectations from the licensee?

Child Safety

The applicant must:

  1. comply with all relevant legislation relating to the employment or engagement of Child-Related Personnel in relation to the services, including all necessary Working With Children Checks however described; and
  2. ensure that Working With Children Checks obtained in accordance with this clause remain current and that all Child-Related Personnel continue to comply with all relevant legislation for the duration of their involvement in the services
I agree to the above